The vault workspace.
This is a working design walkthrough of the workspace a vault partner's team uses inside Toko — everything your staff need to receive, verify, store and ship collectors' items, in one place. Access is granted per vault location, and you manage your own team and roles. The flow, end to end: shipment arrives → your team verifies & vaults each item → the item lives on-chain with your vault's records attached → when a collector redeems, you ship it and get paid your own rates, directly. Screens show sample data; the design is in active development and we'd genuinely like your input on it.
01Pick a locationAccess is per vault location. Each person on your team sees only the vaults they've been granted, and frequently used vaults can be pinned to the app sidebar for one-click access.
Vault management
All vaults.
Here are all the vaults you have access to. Select one to manage.
02The vault workspace — two rolesEvery page in a vault carries the vault's own navigation: Overview, Shipments, Inventory and Redeemed — plus Profile and Access for managers. Two roles keep it simple: Overseer (managers — full control, top bar) and Dweller (day-to-day staff — the reduced bar shown below).
Vault management
Meridian Vault · Zurich.
En route
2
Awaiting processing
8
Vaulted
1,248
Redeem requested
6
Return requested
12
Shipped
214
| Needs attention | |
|---|---|
| Shipment from Graded Legends · 8 items · expected 19 Jul | En route |
| 6 items to retrieve & ship · redeem requested | |
| Return request · 12 items · Graded Legends → Vault One |
The Dweller bar — reduced link setNo Profile, no Access. Everything else is identical.
03Your vault profileWhat you offer, in your words: the vault's story, facilities, products you accept, the regions you ship to, and a shipping contact. The facility address is visible to your team and Toko only — it is never public.
Meridian Vault · Zurich
Profile.
The vault
MV
Facility address Toko + vault only
Only the country is ever public.
Facilities offered
Products accepted
Ships to
Shipping contact Shipment questions
Shown to a user with a shipment from this vault — where they direct questions about it.
03bThe same profile, staff viewDay-to-day staff see the profile read-only — no inputs, no save. Only managers edit.
Meridian Vault · Zurich
Profile.
The vault
MV
Meridian Vault · Zurich
Zurich, Switzerland
Independent high-security storage in Zurich's freeport district. Climate-controlled, 24/7 monitored, specialist in graded collectibles.
Details
Facility addressFreilagerstrasse 47, Building C · Zurich 8047 · Switzerland Toko + vault only
FacilitiesStorage · Insurance · Intake photography · Shipping
Products acceptedGraded cards · Coins & bullion · Watches
Ships toDomestic · Europe · North America · Worldwide
Shipping contactMeridian Shipping Desk · shipping@meridianvault.ch
04Your team, your controlAdd and manage your own staff per location. The permissions matrix spells out exactly what each role can and can't do, and the provider's own account is always the location's first Overseer.
Meridian Vault · Zurich
Access.
Member
Role
Last active
Marta Keller Provider account
usr_mk91 · v7aa…9ktt
Overseer
1 h ago
Permanent
Daniel Novak
usr_dn22 · d4nn…2vq
Dweller
2 h ago
Ines Roth
usr_ir08 · i9rr…5tw
Dweller
Yesterday
What each role can do
| Capability | Dweller | Overseer |
|---|---|---|
| View shipments, inventory & redeemed | ✓ | ✓ |
| Process shipment intake (accept / reject items) | ✓ | ✓ |
| Fulfil redemptions & returns (retrieve, package, ship) | ✓ | ✓ |
| Update an item's vault id & location | ✓ | ✓ |
| Edit the vault profile | — | ✓ |
| Manage vaulties (add, change role, remove) | — | ✓ |
Add vaultie · Zurich
✕Added by their existing Toko account — access to this location only, effective immediately.
See "What each role can do" on the Access page.
05Incoming shipmentsEvery inbound shipment in one list — en route → delivered → processed — with search and status filters, so nothing arrives unannounced.
Meridian Vault · Zurich
Shipments.
| Sender | Method | Tracking | Items | Expected | Status | |
|---|---|---|---|---|---|---|
Graded Legends Vault One | DHL Express | JD014600003RS | 8 | 19 Jul 2026 | En route | |
Slab Vault 01 Kaiju Cards | FedEx Priority | 7481 2299 0410 | 4 | 17 Jul 2026 | Delivered | |
Graded Legends Vault One | DHL Express | JD014600001RA | 12 | 02 Jul 2026 | Processed |
06A shipment on its wayWhile en route, the shipment is view-only. When it arrives, one action: Mark as delivered — the sender is notified automatically.
Shipment · Graded Legends
JD014600003RS.
En route
Sender
Graded Legends · Vault One
Method
DHL Express
Items
8
Sent
12 Jul 2026
Expected
19 Jul 2026
BC
AG
NH
SF
4 of 8 shown.
Shipment delivered?
✕Are you certain that shipment from Graded Legends with JD014600003RS has been delivered? Vault One will be notified that you have received the shipment.
07Delivered — check it inOnce delivered, your team processes the contents one item at a time. When every item has been accepted or rejected, the shipment is complete.
Shipment · Slab Vault 01
7481 2299 0410.
Delivered2 of 4 processed
Vaulted
KP
Rejected
KS
Awaiting
KE
Awaiting
KT
08Verify an itemThe heart of the workflow. Left: the item exactly as collectors see it, with the certificate number to verify against the physical slab. Right: your acceptance form — add your vault's own photos, record the insured value, and accept to vault it. Anything wrong? Reject and flag it back with a reason.
Live token · read-only — the public token view
Front and back. Assets are read-only.
Kaiju Ember
Slab Vault 01 · Graded card · 1 of 1
Attributes
Language
Japanese
Year
1998
Card number
044/102
Grader
PSG
Grade
9.5
Token
Unique certificate number91230017
Insured value2,400 USD
Supply1 of 1
Accept into the vault
Back photo
Front ✓
Back photoFor insurance and dispute records between creator, vault and a future redeemer — these never touch the token's own assets.
Leave blank if covered by the facility-wide policy.
Flag a problem · Kaiju Ember
✕The collection's admins will see this flag and decide what happens next.
Photo 1 ✓
Add photoThe creator chooses: return it or vault it anyway. Missing items are simply recorded as missing.
09A vaulted itemCollectors always see the same token page they'd see anywhere on Toko; your vault's appended record — status, vault photos, insured value, vault id and location — sits alongside, visible only to the right people.
Live token · read-only — the public token view
Front and back. Assets are read-only.
Kaiju Prime
Slab Vault 01 · Graded card · 1 of 1
Attributes
Language
English
Year
1999
Card number
001/102
Grader
PSG
Grade
10
Token
Unique certificate number91230011
Insured value5,000 USD
Supply1 of 1
Vault information · appended
StatusVaulted · 17 Jul 2026
Processed byd4nn…2vq
Insured value5,000 USD
Vault front ✓
Vault back ✓
Vault id Vaulties onlyMVZ-04466
Location Vaulties onlyZ1·R02·B004·S11
10Inventory at a glanceEverything in this location as a card grid, status badges up front (Vaulted · Redeem requested · Return requested) so flagged items jump out. Bulk-select to apply shipping details to a return batch or update storage locations in one go.
Meridian Vault · Zurich
Inventory.
Redeem requested✓
KP
Return requested✓
BC
Vaulted✓
SF
Vaulted✓
NH
Redeem Requested — per-item fulfilmentOpening a redeem-requested card starts fulfilment: retrieve → package → label → ship, one item at a time; a hint offers combining a same-redeemer parcel.
Same redeemer, more items: the owner of Kaiju Prime also has 2 other redeem-requested items in this vault — consider combining them into one parcel with one tracking number.
Kaiju Prime · cert 91230011
Retrieve fromZ1·R02·B004·S11
Shipping details
Return Requested — bulk shipping detailsBulk-selecting return-requested cards lets one set of shipping details apply to all of them.
One set of shipping details · applied to all 12
11Redeemed — everything that leftThe permanent outbound record: what shipped, where it went (country only), when, with which carrier and tracking — so your team can answer any enquiry, any time.
Meridian Vault · Zurich
Redeemed.
| Item | Type | Shipped | Carrier · tracking | Destination |
|---|---|---|---|---|
Kaiju Prime cert 91230011 · MVZ-04466 | Redemption | 17 Jul 2026 | DHL · JD014600007RQ | United States |
Amber Golem cert 82114412 · MVZ-04413 | Redemption | 15 Jul 2026 | FedEx · 7481 2299 0007 | Germany |
12 items · Graded Legends batch return | Return | 14 Jul 2026 | DHL · JD014600009RT | Switzerland |